Christmas is over. New Year is over. Lunar New Year is over. I bet you’re back at work and trying to get into the rhythm once again.
Often at this time of year, there’s actually not all that much going on. And sometimes you just want to procrastinate a bit before getting on with the real work. Whichever it is, I have answer. It won’t take long and it will be a good job well done that will save you a lot of time, over and over, for the rest of the year.
Here it is: Spend a few minutes adjusting your work space so it’s perfect. Everything flows more easily and more quickly when you’re working in an orderly way.
I have a really good filing system that makes it easy to find what I need. Or easy-ish. I plan to re-vamp it when I’ve finished the 7th edition of Management so it’s even easier to file things away and find them again. My system is by topic and subtopic, but different systems suit different people; some file by date, others by customer, for instance. A good, workable filing system is a must have.
Then you make it work for you by keeping your most often-used files close to hand – unless you’re struggling to reach your 10,000 daily steps, in which case, you can put your most-used files far, far away, but that becomes a bit of a pain. I know because I tried it!
My desk drawers are really tidy, too. I know which one to open and where to put my hand to grab whatever it is I want. I don’t even have to look. When I’ve used it, it goes straight back, so I know where to find it next time I need it. Voila! A clear work area, which relaxes the brain so it can get to work.
Now set up your space. Face at right angles to walkways or the door. This makes it harder for passers-by to catch your eye and stop for a chat and it means people can’t see your computer screen and what you’re working on. The light should come over your left shoulder if you’re right-handed and right shoulder if you’re left-handed so you don’t work in your shadow. Put reference books, manuals, stationery etc. where you can reach them easily.
Next, spend some time setting up your desk chair so it’s the right height. Professor Google can tell you how and it doesn’t take much time at all.
The key is to have minimal pressure on the backs of your knees and lower thighs and to support your back. You want the chair seat to be at a height that puts your knees at right angles, your thighs horizontal and your lower legs vertical when your feet are on the floor. And of course, no dangling feet or crossed legs. You want your computer screen to be at a height that you can look directly at it so your back and shoulders don’t get stiff. Position your keyboard so you bend your elbows at right angles and your forearms are parallel to the floor.
Your back will thank you and you’ll find you work a lot more easily, too, because when you’re sitting properly, you breathe properly and that’s good for your brain, too.
Go ahead – set up your perfect work space it now!